Adding transactions

For batches that have a status of Available, you can manually add payment transactions. For example, you may want to correct errors from payment imports.

Notes:  

  • You cannot add transactions to accounts that are in the tax sale process. For more information about editing the tax sale designation, refer to Viewing and editing tax accounts.
  • You cannot add transactions to payment batches created by payment imports. For more information about payment imports, refer to Payment Imports.

To add payment transactions:

  1. From the menu, select Property Tax > Processing and Transactions > Payment Batches. For more information about navigation, refer to Navigating Property Tax.
  2. Locate the row for the batch and, in the Batch column, select the number. The Payment Batch Details page appears.
  3. Select the Details tab.
  4. Select Add Transaction. The Add Transaction page appears.

  5. Using the following table, configure each setting as required:

    Field Description

    Roll Number

    The identifying number for a property as defined by your assessment authority.

    1. Select Magnifying glass icon. The Roll Number Selection dialog box appears.
    2. Locate the row for the roll number and select it. For more information about finding items in grids, refer to Working with grids.
    3. Select OK.

    Account

    The account number for the tax account. This is automatically entered when the Roll Number is set.

    Contact

    The name of the owner contact on the tax account. This is automatically entered when the Roll Number is set.

    Civic Address

    The civic address for the property assigned to the tax account. This is automatically entered when the Roll Number is set.

    Batch

    The batch number assigned to this batch.

    Batch Type

    The batch type for this batch. For example, Adjustment or Payment.

    Transaction Date

    The transaction date set for the batch.

    Payment Type

    The type of payment. For example, the payment could be a debit, credit, cash, or cheque payment type. The list includes payment types set up in Configuration. For more information about payment types, refer to Payment Types.

    Select the payment type.

    Amount

    The payment amount in dollars.

    Enter a positive or negative dollar amount for the payment.

    Reference

    Optional receipt or reference number for the transaction.

    To assign a receipt or reference number to the transaction, enter the number.

    Payer Name

    The name of the person or entity who made the payment.

    Enter the name of the person or entity who made the payment.

    Originating Source

    The institution that processed the payment, such as a bank.

    Enter the originating bank or other institution.

    Effective Date

    The date the payment was made. This date is used to determine when the application should stop charging interest on a penalty. The default value is the transaction date.

    Enter or select the date from the calendar. The date format is MM/DD/YYYY.

    Notes

    Optional notes about the transaction.

    To record notes about the transaction, enter your notes.
  6. Select Save.
  7. To open a tax account associated with a transaction, in the Account column, select the account number. The Tax Account Details page appears. For more information about tax accounts, refer to Tax Accounts.